Olney Community Allotment


OLNEY ALLOTMENT HOLDERS ASSOCIATION

GENERAL DATA PROTECTION REGULATION (GDPR)
On the 25th May 2018 the GDPR will incorporate the Data Protection Act of 1998 and as a member of
the Allotment Association it is important that you realise that the Association informs all members of the procedures the club will need to adopt to conform with the new rules and regulations. Even though we are a small association there is a large amount of documentation to go through to ensure that we cover all the relevant sections of the Act.
Obviously we need information from you to ensure that we can communicate with you and the main points of interest to us are your name, address and e-mail and Allotment Plot Number.
The Association will ensure that the personal data supplied/ collected will be retained securely by the Appointed Committee members, will be held in accordance with the Data Protection Act 1998.  Data collected will not be used for any purpose other than to
communicate Allotment related matters, shows, events and meetings. The data obtained will not be shared with any other association or organisation except with consent, of course, if you leave the Association, we need to know to ensure that your
details are taken from our database. It is reasonable to expect that you inform us of your resignation, although by not renewing your membership we may assume that you no longer wish to be a member of the Association. By either resigning or not paying your subscriptions we must ensure that all your details are destroyed or erased. It will be necessary to destroy all information on a yearly basis and begin a new database each year.

This will therefore require us to ask each person joining or renewing their membership, to sign a membership form giving their consent allowing OAHA to hold their details for the duration of their membership and also for contracting into the Allotmenteers Liability Insurance.

We, as an Association must also ensure that in communicating with you, we must not inadvertently give details of the addresses of other members and that e-mails sent will only be written by “Blind Carbon Copy” (Bcc).

We, may need to inform other parties of your name, address and e-mail address when acting as agents for certain organisations (such as insurance companies if a member has taken out insurance via the Association) under the National Allotment Society Allotmenteers Liability Insurance. 

The Association will ensure that no individual details of members will be given to any other party, with the exception of providing emails to King’s Seeds when doing conducting our annual seed order

If OAHA discovers a data breach which is likely to result in a risk to the rights and freedoms of individuals, such as confidentiality, financial loss etc the OAHA must report this to the ICO.

Members of the Association have the right to complain the ICO if they believe the Association has broken their rights on information held by the Association. Members also have the right to complain to the ICO about the way the Association is dealing with the information held by the Association.

You can unsubscribe from receiving marketing emails from us by
contacting @ mike@totton121.plus.com  once you do this, you will no longer receive any emails from us.

You can request a readable copy of the personal data we hold on you at
any time please contact  mike@totton121.plus.com 












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